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Executive Assistant

Date Posted: December 12, 2025
Job Type: Full Time
Job Summary:

We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will serve as the right hand to senior leadership, ensuring seamless daily operations and providing exceptional administrative support. Your energetic approach and proactive mindset will help keep our executive team focused on strategic priorities while managing a wide array of administrative tasks with precision and professionalism. This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills and attention to detail will truly shine.

Responsibilities:
  • Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
  • Arranges travel and accommodations for executives
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
  • Handle phone etiquette professionally across multi-line phone systems, screening calls and directing inquiries appropriately
  • Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items
  • Provide personal assistant support by managing confidential information with discretion and handling errands or special requests as needed
  • May recruit, interview, hire, and train administrative staff in the department
  • Performs additional duties as assigned by executives
  • Performs other related duties as assigned
Qualifications:
  • Associated degree required, Bachelor’s degree in Business Administration or related field preferred
  • At least four years of related experience required
  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and at times stressful environment
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
  • Able to type minimum of 50 words per minute
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
  • Ability to maintain confidentiality
Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
Education:
  • Associated degree required, Bachelor’s degree in Business Administration or related field preferred
Experience:
Work Location: Largo, FL
Think you’d be a good fit? Submit your information below and we’ll keep you in mind for upcoming opportunities.

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Copyright 2025 BPI Labs, Inc | All Rights Reserved